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Rimuut 101

Rimuut is a EU-based Virtual Company Service Provider for freelancers who want to invoice their customers and collect payments, without starting a business. Basically, Rimuut act as YOUR company, YOUR financial and commercial representative, and YOUR best friend, forever. 💛

A Virtual Company is a borderless, micro-company that you can use to conduct business all around the world as a legitimate entity without actually starting a business. This is made possible by Estonia’s e-Residency program and the passion of our team, to help freelancers, digital nomads and people who does not want to undergo the burden and cost of starting a company locally.

When you register to Rimuut and create your first invoice, we legally become your digital service reseller, buying the service you provided, and reselling it to your client. This way, Rimuut, you and your client become “Reseller”, “Subcontractor” and “Buyer” in that order.

Each virtual company’s legal entities are Rimuut itself, and each payment is done to these virtual companies as a salary payment.

TL;DR: It’s all according to international laws & regulations.

For starters, starting a business involves several fixed costs, depending on which country you are from, can take between a week and two months. In addition to that, you’ll need an accountant, you’ll have notary costs, etc. When each and every cost pile up, you may well be starting your business with a debt, like a new grad in USA. Having a virtual company will help you avoid that cost and in addition, being a borderless company plays well with digital nomads and freelancers that operate on a global scale.

Hi, our beloved freelancer from [insert country name]. You can register and use Rimuut from anywhere on Earth. We are still negotiating over some small hiccups to cover ISS and the Moon. (NASA has a strange tax & expense policy.)

In accordance with international and local laws, we cannot accept any freelancer / service provider under the age of 18.

Rimuut gives you the freedom to work as a freelancer while invoice your customers just like a business.

Your answer? No. You don’t need a company. You have Rimuut for that.

Well yes, but actually no. Right now, we are focused on perfecting the delicate art of making a virtual company out of freelancers. BUT, on the roadmap, within a year we will rollout the perfect freelancer & company matchmaking tool for your convenience.

Stay tuned.

First of all, congratulations: You’ve found a non-frequently-asked-question. As for your prize, head over to live chat and tell our agent that you’ve won yourself a brand new answer! They’ll fix you up with a perfect one.

Invoice Your Client

You can invoice any of your customers as long as they have a valid VAT number. Absence of a VAT-ID may result in additional taxes in accordance with the tax laws and regulations of the country of residence.

Your freelancers, wherever they may be, can send your company, anywhere in the world, an invoice via Rimuut, as long as you have a valid VAT-ID in your country of residence.

There is for minimum invoice amount, but no limit on how high you can go. For each and every currency, there is a minimum invoicing amount of 100 EUR or equivalent, with several exceptions here and there. For not to get you confused, here’s our lovely, hand-crafted calculator for your needs: launch calculator

Yes. In order to make a payment, your client needs to follow the link e-mailed to him when you start an invoicing transaction and create a client account or to sign in if he is already signed up for Rimuut.

We know it is sometimes easier to make an AI pass the Turing Test than to make a client do SOMETHING, but we made sure that your client can register in 10 seconds to make a payment and receive his invoices. But, just in case he makes a big deal of it, you can send him this 10-second video to prove them that anyone can do it, no matter how full his hands are or if he is on a “very tight schedule”. (We are looking at you, Janice from accounting.)

This is all necessary to keep Rimuut and our community of freelancers and brands a safe and secure environment and operate accordingly to law and regulations.

Hold our hand, youngling. Let’s do this step by step:

1 - Login to your Rimuut account by going here. If you don’t have an account yet, what are you doing in here reading FAQs, go register!

2 - First, if you haven’t filled in your personal information and KYC documents, do that. Otherwise you won’t be able to get your payment. For that, go to Settings > Personal Information

3 - If you did fill your personel information, good for you! Let’s click on “Invoice a Client” in the dashboard.

4 - Pick a Client. If you haven’t added one yet, click on “Add a New Client” and complete the steps there.

5 - Write the name of the project into “Project” input box.

6 - Fill the following information:

Currency: The currency of the invoice; not your payout currency, don’t mix those.
Invoice Amount: Write down the agreed amount of your services OR
Freelancer Amount: Write down the net amount you want to get.
Frequency of Invoice: Pick the frequency of this invoice. If you are working monthly, pick so; or if this is a one-time thing, select “Once Only”

7 - If your customer doesn't have a Rimuut account, you’ll have the fill in the following information; if they belong to the elite community of cool companies that uses Rimuut, the information will be auto-filled.

Company Name
Address
Country
Tax District
Tax ID

8 - For the next step, you will need to enter the following, which will be included in the invoice:

Category of Service
Subcategory
Description
Service Status

That’s all! You will only need to enter your customer email address, and poof! There goes your first invoice as a virtual company!

The average elapsed time of freelancers creating invoices, at this time, stands at “16.4 second”

The invoice is generated and sent as soon as the payment is made. That’s all. No waiting, no “the invoice got lost in the post office”. What a time to be alive!

The invoice does not contain any information other than Rimuut’s, your customer’s and the transactional details like the service description, the sum amount and etc. Rimuut is YOUR company, so our information IS your information. (Me casa? No.)

Rimuut invoices are commercially accepted, EU-originated lawful and valid proofs of service; which are accepted internationally.

Your clients use it however they use any invoice they got for paying for a digital good & service. Rimuut invoices are not some ancient, ritualistic scrolls of power: They are easily accountable, global and tax deductible receipts of service.

Whether you are a stay-at-home parent doing virtual assistance or a freelancer developer, you can use Rimuut’s invoicing features as long as you are providing a digital service. Excluding services where physical goods (eCommerce, dropshipping, statue of your clients’ dog) or a physical presence (Auto repair, home cleaning, personal medieval sword trainer) you may use Rimuut to invoice your clients.

To give you a clear idea, we’ve listed some of the services that you can enjoy the benefits of a virtual company;

Web, Mobile & App Development
- Desktop App Development
- Web Development
- eCommerce Development
- Mobile App Development
- Game Design & Development
- QA
- AI, Bot & Automation
Design & Creative
- Web & Mobile Design
- Graphic Design
- Illustration
- Brand Identity & Logo Design
- Photography
- Animation
- Video Production
- Audio Production
- Presentation & Slide Design
- Voice Acting

Sales And Marketing
- Social Media Management
- PR Management
- Advertising
- SEO & SEM Management
- Marketing Services
- Email Marketing & Marketing Automation
- Lead Generation
- Market & Consumer Insight / Survey
- Outbound Marketing / Telemarketing

IT & Network
- Database Management
- ERP & CRM Software Implementation & Development
- Cyber Security
- Network & System Management
Consultancy
- Management Consultancy
- Accounting
- Financial Planning
- Human Resources / Talent Hunting
- IT
- Education / Training
- Marketing & Sales
Engineering & Architect
- 3d Modelling & CAD
- Architecture
- Chemical Engineering
- Civil Engineering
- Interior Design
- Industrial Design
- Electrical Engineering
- Mechanical Engineering
Data Science & Analytics
- A/B Testing
- Data Screening
- Data Extraction / ETL
- Data Mining & Management
- Machine Learning
- Quantitative Analysis
Copywriting
- Academic Paper & Article
- Blog Content
- Copywriting
- Creative Copy
- Editorial
- Technical Copy
- Web Content
Translation & Localisation
- General Translation
- Law-related
- Medical
- Technical
Administrative Help
- Data Entry
- Personal / Virtual Assistant
- Project Management
- Transcription
- Customer Support

Because you are such an awesome individual, we want to know more about you. Jokes aside, we do have our own KYC protocol, to know who our customers are. Besides, it is obliged by laws and regulations for operations where financial transactions are involved. This is for your, your clients’ and Rimuut’s safety, plus for anti-fraud and anti-money laundering precautions.

You can keep your secret identities to yourself though. No-one needs to know you are Batman.
Don’t worry, each personal information is sensitive and protected under The General Data Protection Regulation 2016/679 (GDPR)

Yes. Your client is required to have a company name, company address and a valid VAT (EU) / Valid Tax ID. Through our KYC process, we check your clients’ information as well. Please note that VAT might apply in the absence of a valid VAT ID.

No, sadly. Payments coming through Rimuut to your bank account is subjected to taxes in accordance to your local tax regulations. You should talk with a tax consultant about your “salary statued” payments from Rimuut and how to disclose the tax associated with it.

Get Paid Instantly

Your customers can pay your invoice from anywhere, using bank transfer. Using Rimuut’s many bank accounts across the globe, it will be a low cost transfer. And in the near future, they will be able to pay with Credit Card too! Awesome, right?

As a wise man once said, “We have the best currencies.” Your customer can pay in the following currencies: TRY, USD, EUR, GBP, AUD, CAD, CHF, CZK, DKK, HKD, HRK, HUF, JPY, NOK, PLN, RUB and SEK. More to come, sooner than you think.

Let’s check our state-of-the-art calculator here.

Let’s write down 1000 EUR and select EUR as our Pay-in currency. Now, select where you are going to get your payment.

If you are a business-savvy person, you will have a virtual iban, courtesy of Transferwise. Click on the pay-out currency and select EUR. Or, if you are old-school, you can pick Bank Account. No-one’s gonna judge...Ahem.

Voila! You are going to get 955 EUR anyways!

When you invoice your customers, you can pick one of the options you see fit, and your options are:

TRY, USD, EUR, GBP, AUD, CAD, CHF, CZK, DKK, HKD, HRK, HUF, JPY, NOK, PLN, RUB, SEK, ARS, BGN, BRL, NZD, RON, SGD, AED, BDT, CLP, CNY, COP, EGP, GEL, IDR, ILS, INR, KES, KRW, LKR, MAD, MXN, MYR, NGN, PEN, PHP, PKR, THB, TZS, UAH, UGX, VND and ZAR.

No. You are responsible for your own tax obligations in your country of residence. Soon you will enjoy the tax assistance service Rimuut will offer.

Yes. Due to law and regulations we oblige to, the account your payments would be sent to needs to be on your name and same as it is shown in the official ID you’ve given us. Otherwise, the system will halt the payment until the issue is cleared.

Can you trust the Sun to keep all the life forms on Earth alive for another 1000 years? Well, technically you can’t know that: but you bet you can trust Rimuut with your payments. Thousands of freelancers around the world did and got their well-earned payments within 24 hours for 2 years now. We use the world’s best-known payment gateways and partners to make sure the money you earned stays safe and reaches you as intended.

Each step of the payment process is secured with 256-bit encryption and tested by professionals to ensure that no leak/intrusion is possible, and is monitored each day.

As soon as your client’s payment arrives in our accounts, we begin your transfer immediately if your information is verified. It can take up to 24 hours if you are using your bank account to receive the amount and if it’s a business day. In other cases, like weekends, national holidays, etc. where banks are unavailable, it may take longer.
But, if you are using Borderless Account, it does not matter if it’s Christmas Eve in the United States or Gandhi Jayanti in India, your transaction will be completed within a day, courtesy of Transferwise.

Escrow is a financial service where the payment of the customer is held by a third party until the obligations of the agreement between the service provider and the customer is met by both sides.

We know freelancing is hard, and we know that working with freelancers are sometimes harder for brands, too. This is why we act as a neutral party to make sure the agreement between the customer and the freelancer is fulfilled, and both sides are satisfied with the result to transact the payment.

This gives advantages to both sides, as the customers’ money is secured until the service is provided as it was agreed upon, and freelancers know that as long as the service is provided, they will get paid.

You may use Rimuut’s escrow services when;

You are working with a client for the first time and you are unsure about getting paid at the end,

Or you are working with a freelancer from a region you know scams and disputes take place.

In these and other cases you feel like using escrow is a good idea, Rimuut will get the payment from the client and block it until the “all-clear” sign comes from the customers. We will make sure that the clients do not abuse their position, as long as you keep the communications clear and use our agreement services.

Sorry, but no. You can only use the invoicing service if the transaction is processed through Rimuut.

Secure Your Work

We’ve created a tool for your virtual company so that you may generate any agreement you may need (Service Agreement and NDA) with a few clicks so that you wouldn’t need to go copy the first draft you see on Google.

No, it’s free. Go nuts! Make it rain (agreements & NDAs.)

Yes. We hope it never comes to that, but each agreement, NDA and any legal document you generated in Rimuut for use with a client is legally-binding and holds value in courts.

Each agreement has a corresponding timestamp, digital signature (the initial input by your client and you) and IP log that can be used as binding evidence.

You breathe to live, birds flap their wings to fly: Just like that, to secure your payment, your rights and mutually understand what your services/obligations are, it is wise to sign an agreement with your customer. That way, you and your client can steer clear off any misunderstanding, operational cost or misleading wordings; which may result in a dispute, and delays or cancellations in your payment.

Stay safe and generate an agreement in 20 seconds. The opportunity cost of not doing so may be dire.

In case the delivery is completed through the platform, if your client does not make the payment associated with the invoice, the delivery will stay locked. This is why we advise you to use Rimuut’s service delivery system to stay on the safe side.

Unfortunately, for other cases where the delivery is completed outside the platform, we are unable to take actions for collection.

And lastly, for cases where a deposit is required by you to start a job, it is your call to start working or await payment.

Escrow is a financial service where the payment of the customer is held by a third party until the obligations of the agreement between the service provider and the customer is met by both sides.

Pricing

Let’s check our state-of-the-art calculator here.

Let’s write down 1000 EUR and select EUR as our Pay-in currency. Now, select where you are going to get your payment.

Voila! You are going to get 955 EUR anyways!

No. In Rimuut there is no hidden cache, no charges attached. Just ~~free love~~ our flat rates. Though in cases where we need to use SWIFT network, there may be additional fees that your bank may charge you with, and that’s outside of Rimuut’s hinterland, sadly.

You pay an entrance / registration fee of “null”. Every month, we charge your credit card for “null.” You don’t pay anything to Rimuut as long as you don’t invoice your customers. That’s it. No registration fee. No monthly fee to keep your Virtual Company up and running.

Yeah, sure. You can, but let’s put it through a financial perspective: When comparing the cost of two alternatives, you should not put our flat rates versus the VAT / tax rates, since that’s not a correct comparison. You’ll need to include the notary costs, accountant fees, whatever you pay to your local authorities to register one, plus the days you’ll need to invest; so on so forth. There is a beautiful chart made by World Bank here, so you can understand spending 15 days in lines, spending somewhere around 5 digits annually to create & maintain your status as a business got nothin’ on having a virtual company where you pay as you go, wherever you go. *drops mic*

Fo’ real. Abso-friggin-lutely the lowest. Rimuut was found by two siblings whom can only be described as “Bernie Sanders for Freelancers.”

We do not have it written anywhere, but “Fruits of the freelancers’ labor should be harvested by freelancers” and “Platform of the freelancers, by the freelancers, for the freelancers” can be used to describe the motto of Rimuut. Thus, we make sure to leave the outcome of freelancers’ labor untouched as much as we can humanely / operationally possible.

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Company today

No setup fee. No subscription fee.
Flat pricing when you get paid.

Freelancer, Meet Your Company